Your records, stored safely and a click away.
We collect your paper records, store them securely and scan them whenever you need them. If you need a box back, you can ask for it from your online portal.
- Free collection to start
- Every box barcode-tracked
- No long contracts
- Barcode-tracked from your door to our shelves
- Boxes back the next working day
- Scan on demand, emailed to you
- Secure destruction with a certificate
One partner for all your records, paper and digital
We look after your paper records from the day we collect them to the day they're securely destroyed, and we back up your digital ones every day. You can see where everything is at any point.
Document storage
Your boxes are kept in a secure, access-controlled store. Each one is barcoded and catalogued, and given a retention date.
StorageScanning & digital archive
We turn paper into searchable PDFs and keep them in your online archive, ready to find in seconds.
ScanningScan on demand
Need one file from a stored box? We'll pull it out, scan it and send it to you, with no courier needed.
Scan on demandCollection & delivery
Our own vans collect new boxes and deliver stored ones back to you. Standard, next-day and urgent options are available.
RetrievalSecure destruction
When a retention period ends, we shred the records with your approval and send you a certificate of destruction.
DestructionData backups
Your Microsoft 365, servers and PCs are backed up every day to secure UK storage, with copies that ransomware can't touch.
BackupsFrom cluttered office to organised archive
Most clients are up and running within a week. We do the lifting, and you keep control.
We collect
We bring the boxes if you need them, then collect from your office. Every box is barcoded at your door.
We catalogue
We log each box against your account with a description, a department and a retention date.
We store or scan
Your boxes go into secure storage, or we scan them into your digital archive. Many clients do both.
You're in control
You can ask for a box, a scan or a destruction from the portal, and we let you know when retention dates come up.
Your whole archive in your browser
You don't need to phone around or chase emails. The portal shows exactly what we hold for you and where it is, and you can act on it right away.
- Search boxes by description, department, date or barcode
- View and download your scanned documents securely
- Book retrievals, collections, scans and destruction
- See the full history of every box, so you know who had it and when
- Give each colleague their own login, with admin controls for destruction
Built for organisations with records to keep
If the law says you have to keep it, or your clients trust you with it, we can look after it.
Two specialists, one secure service
WeArchive brings together the IT security of Zopi and the collection and destruction expertise of WeCollect.
Zopi
Zopi builds and runs the WeArchive portal and digital archive on its own UK infrastructure, using the same secure setup it runs for its managed IT clients.
WeCollect
WeCollect handles the vans, the collections and secure destruction, so your records stay with one accountable team from pickup to shredding.
Frequently asked questions
How quickly can I get a box back?
Standard deliveries arrive within two working days. If you order by 3pm we can deliver the next working day, and same-day delivery is available in London and Kent. If you only need one file, scan on demand is usually quicker. We'll scan it and put it in your portal.
How is pricing worked out?
There are two prices: a monthly charge per GB of digital archive you hold, worked out pro rata, and a one-off charge per sheet we scan and archive. Collection, delivery and destruction are quoted up front. There are no hidden fees. See pricing or try the calculator.
Do you supply the archive boxes?
Yes. We deliver strong, standard-size archive boxes with barcode labels already on them. You can order more from the portal whenever you need them.
What do I get when you scan my documents?
You get searchable, text-recognised PDFs, named and indexed the way you want. They go into your online archive, and we can also send them on a drive or straight to your own systems.
What happens when a retention period ends?
We let you know before the date. Nothing is destroyed without approval from one of your account admins. Once it's approved, the records are shredded and you get a certificate of destruction for your files.
Can you look after our digital data as well as paper?
Yes. Our data backup service protects your Microsoft 365, servers and PCs every day, with ransomware-proof copies kept in the UK for as long as your retention policy needs.
How do you help us meet GDPR?
We act as your data processor under a written agreement. Access to your records is controlled and logged, every movement of a box is recorded, and retention dates make sure nothing is kept longer than it should be.
Free up your office this month
Tell us what you have, and we'll send you a clear quote within one working day.